Purpose
The processing of personal data is carried out for the purpose of live streaming events and conducting online meetings (e.g. webinars, conferences, discussions). In certain cases, these events or meetings may also be recorded.
Categories of Data Processed
Depending on the type of event (e.g. live events, webinars), different categories of personal data may be processed. In publicly accessible online events, the image and audio recordings, displayed username, and all shared content (chat messages, uploaded documents, etc.) of all participants may be visible. In such cases, you have the option at any time to enable or disable your camera and microphone. You may also voluntarily submit input via the chat window (including emojis, etc.). For more information, see the section on Photo and Video Recordings.
There are also online events in which only speakers have access to video and audio transmission functionalities.
Online meetings are generally not recorded. If a recording is planned, you will be informed in advance by the event organisers. Giving consent to the recording is voluntary. Neither failure to provide consent nor withdrawal of consent has any negative consequences for you.
Legal Basis
Depending on the context, the legal basis for the processing of data is our legitimate interest under Article 6(1)(f) GDPR in making the event accessible to as many people as possible, or your consent under Article 6(1)(a) GDPR, which primarily applies to optional, user-controlled features.
Different software providers may be used for these purposes. These providers typically act as data processors, such as in the case of Microsoft Teams and Zoom.
A) Use of Software – MICROSOFT TEAMS
The University of Liechtenstein uses the service "Microsoft Teams." This cloud-based service provided by Microsoft includes chat, telephony, file sharing and collaboration, and video conferencing functionality. If participants require functionalities beyond basic guest access, the creation of a Microsoft account is necessary. Depending on the functions used, additional personal data beyond the categories listed above may be processed.
Categories of Data Processed
When using Microsoft Teams, in addition to login data (first name, last name, email address, account, organisational unit, usage country), the following personal data may be processed:
- Communication data (video stream, audio stream, chat content, metadata)
- Activity data
- IP address and other device information
- Personal data contained in documents and files
- Access logs and other diagnostic data
- Other personal data required for the use of specific features
The legal basis is the legitimate interest under Article 6(1)(f) GDPR, particularly for the purpose of enabling a modern, digital, and smooth university operation.
B) Use of Software – ZOOM
We also use the video conferencing service “Zoom” (Zoom Video Communications, Inc.) to conduct online meetings, video conferences, and/or webinars.
Categories of Data Processed
The way data is processed depends on how the service is used. Participants can decide whether to use chat, enable their microphone, or share their camera.
Participant Data
If you join as a guest (without logging into a Zoom account), you will be asked to enter a name. You may choose an alias to avoid disclosing your name to Zoom.
If you join by phone, your phone number will be processed.
If you log in via a Zoom account, the personal data stored in the account will be processed.
Video, Audio, and Text Data
Meeting Data
If a meeting is being recorded, you will be informed by the organiser before or at the start of the meeting, and/or a technical notice will be displayed. The legal basis for processing is your consent under Article 6(1)(a) GDPR.
We have entered into a data processing agreement with Zoom Video Communications, Inc. pursuant to Article 28 GDPR. Further information about data processing by Zoom can be found in Zoom’s privacy policy at: https://explore.zoom.us/de/privacy/.